Small Business Owners: Why Outsourcing Computer Services Matters

How Often Should Business Computing Systems Be Updated Or Scanned?

An array of business computer issues need to be handled on a regular schedule. Whether you have a handful of machines running at your organization or hundreds, it's wise to have a business computer services professional check up on your systems from time to time. Here are four items that should be on your checklist and how often they need to be addressed.

Operating System Patches and Updates

Keeping the OS in top condition is an important job. It's a good idea to schedule an annual audit of the state of your machines to confirm they're using the most up-to-date versions of your preferred operating system. Likewise, all systems should be configured to scan for, download, and apply updates and patches automatically daily.

Productivity Software Updates

Notably, a lot of this depends on the type of software you're using. The newest versions of some of the biggest products out there, such as Office and Photoshop, now use cloud-based services to keep software updated on a nearly hourly basis with zero intervention from the user.

More traditional types of software should be checked on the same schedule as the operating system is. Generally, there are also automated update systems for major programs, but it's a good idea to discuss your specific software packages with a professional to learn whether that applies in each case.


Lots of folks at businesses tend to use an "if it ain't broke, don't fix it" approach when it comes to hardware. This is a bad idea for several reasons.

First, all hardware slowly degrades over time due to the rigors of expansion and contraction caused by electrical heat dissipation. Second, even the most future-proof system will eventually start to lag current hardware requirements for modern software. Finally, your requirements may increase as you take on more complex tasks.

Many companies maintain a replacement cycle of once every 4 years for their computers. Hardware should also be checked annually to make sure everything is still in good condition. Users should maintain logs of all issues each machine had since it has been put in services. Repeatedly problematic systems may have to be repaired or replaced before the cycle is up.

Scanning for Network Issues and Malware

You should have some sort of network appliance scanning constantly for outside intrusions and malware. It's also important to scan the network at least once a year to confirm everything is in order. Some business systems that handle financial transactions might have to be scanned at least once a month.

Contact a provider of business computer support to learn more.